If you offer an Employee Benefits plan to your workforce, you have signed a legal contract and committed to fulfilling the duties of a Plan Administrator with your insurance carrier.

An Important Responsibility

Many employers don’t fully realize the importance of this responsibility to ensure you are doing all that is required to avoid potential risk and liability.

You likely received a binder full of information about Plan Administration responsibilities from your insurance provider; however, it’s usually alot of information and is rarely read front-to-back.

Please download this detailed one-page handout Top 10 Tasks of a Benefits Plan Administrator for handy reference.

Here are some highlights of your responsibilities as a Plan Administrator.

Top 10 Tasks of a Plan Administrator

1. Enrolling Employees – Are you enrolling employees on time? If you aren’t enrolling employees on time, they will be a Late Applicant.
2. Life Events – Do you know what a life event is and what you need to do?
3. Employee Status Changes – Do you have employee’s changing part-time or full-time status?
4. Plan Communication – Are you communicating plan details to employees?
5. Claim Process – Are you providing required information for employees to submit claims?
6. Terminations – Are you terminating employees from the plan on time?
7. Report Accurate Employee Earnings – Are you notifying the carrier promptly when salary changes happen?
8. Evidence of Insurability – Did you know that high income earners may be eligible for more coverage?
9. Reviewing Premium Statements – Are you checking monthly statements to ensure they are correct?
10. Employees Nearing Retirement – Do you know what happens with benefits when an employee is nearing retirement?

These are typical day-to-day tasks and reference common contract terms; however, please refer to your insurance carrier’s Plan Administration Guide or contact your Employee Benefits Consultant for further details.

What Clients Say

Our client, Canadian Conference of Mennonite Brethren Churches says:

“We have several regional plan administrators (not at head office) that support their unique employer group which required ENCOMPASS Benefits to develop various administration policies and procedures.”